2025 Event Terms and Conditions
Entering the Old Ghost Ultra requires explicit acceptance of various terms and conditions. Being very clear up front about how things will work in the event of any unforeseen or forced changes may help to save misunderstanding, frustration and/or disappointment later on.
The Terms and Conditions applicable to the Old Ghost Ultra are below. You'll be required to accept these during the entry registration process if you wish to participate. Doing so signifies understanding and acceptance of these Terms and Conditions.
1a. If public health measures and/or government/authority directives result in the event organiser (acting in its sole discretion) cancelling the event, the following refund policy will apply. This clause only applies where the event is cancelled by the organisers. Standard withdrawal policies are listed in Clause 11 and will apply where competitors elect to not participate of their own accord.
If the event is cancelled on or before December 31st 2024, competitors will be entitled to a full refund of entry fee (less a $40 administration fee) and a full refund for any merchandise they have ordered and paid for;
If the event is cancelled on or after January 1st 2025, competitors will be entitled to a $170 refund (50% of the event entry fee) and will be entitled to receive any merchandise they have ordered and paid for.
1b. Where the event can still proceed, but where public health measures and/or government/authority directives or any other significant circumstance prevent competitors from travelling to the event (e.g., but not limited to border restrictions, regional lockdowns, travel restrictions, government direction, loss of transport routes, and not competitor choice), competitors will be entitled to a refund of $170 (50% of the event entry fee) and will be entitled to receive any merchandise they have ordered and paid for. The competitor must provide the event organisers with evidence that they are currently residing or located within the region/area that is affected to receive the refund.
1c. I acknowledge and accept that public health measures, government/authority directives or other social imperatives may change between now and the event day and in turn, may require changes to things like, but not limited to, the event organisation, delivery, logistics, vaccination status and/or event travel. I accept that the event organiser reserves all rights to respond to such matters and make changes. If any changes require additional financial contribution on my behalf, I will be informed by the event organiser of such a requirement but am under no obligation to accept such a change. Non-acceptance of required changes will mean I am not eligible to participate in the event and I acknowledge I will be withdrawn from the event and refunded the full entry fee (less a $40 administration fee).
2. I agree that I have entered this event at my own risk in all things including, but not limited to, accident, injury, medical event, and any damage or loss of any kind to person or property.
3. I agree that none of the organisers, sponsors, volunteers or any party associated with this event shall have any liability, financial or otherwise, which might arise, whether or not by negligence, from any direct or indirect loss or damage of property or person which might be sustained by me or any party directly or indirectly associated with me, from any intended or actual participation in this event or its related activities.
4. I indemnify the organisers, sponsors, volunteers, or any party associated with the event from any liability resulting from any act or failure to act on my part.
5. I agree to abide by all event rules and any requirements included in the entry details as listed on the event entry form, website, programme, other material, newsletters, event briefing, and as advised at any time up to and including during the event. For the avoidance of doubt this includes any instruction by race marshals, course officials or medical staff and attendance of the compulsory pre-race briefing.
6. I authorise that information given on the event entry form and/or my voice and/or image may be used for promotional purposes and I acknowledge and accept that video streaming, filming and/or photography may occur during the event that may include my image and/or voice.
7. I accept that an "Act of God" or other circumstance such as, but not limited to, weather or natural events beyond the control of the organisers may require and result in changes to the course or outright cancellation of this event. I accept this will be at the sole and complete discretion of the organisers, acting fairly and reasonably. In this event, I will be entitled to a refund of $180 (50% of the event entry fee) and be entitled to receive any merchandise I have ordered and paid for.
8. I accept that no refund will be paid to any entrant who fails to participate or fails to complete the course for any reason.
9. I understand and accept that no transfer(s) of my entry is permitted (i.e. entries cannot be transferred to another person or a future year for any reason).
10. I acknowledge and accept that withdrawals from the event will be subject to the following:
Withdrawals on or before November 30th 2024 will be entitled to a full refund of the entry fee (less a $40 administration fee) and a full refund for any merchandise pre-ordered and paid for;
Withdrawals from December 1st 2024 to December 31st 2024 will be entitled to a 50% refund of entry fee and will be entitled to receive any merchandise pre-ordered and paid for;
Withdrawals from January 1st 2025 to January 24th 2025 will be entitled to a 25% refund of entry fee and will be entitled to receive any merchandise pre-ordered and paid for; and
Withdrawals on or after January 25th 2025 shall not be entitled to any entry fee refund (i.e. 100% forfeiture) but will be entitled to receive any merchandise pre-ordered and paid for.
11. Notwithstanding the above, any women who has entered the Old Ghost Ultra and chooses to withdraw because they become pregnant between entering and race day will be entitled to a full refund of the entry fee (less a $40 administration fee) and a full refund for any merchandise pre-ordered and paid for (unless they opt to receive the merchandise instead). A medical certificate will need to be provided before a refund will be completed.
12. I accept that if I do not make the designated cut off times at the various Aid Stations along the course, then I am not eligible for a refund. I further accept that, depending on the Aid Station location and/or circumstances to be determined by Race Officials, I may have to make my own way off the course.
13. I further accept that if for whatever reason I am not permitted or able to continue on the course, I may have to contribute to the cost of transporting me off the course. This may be by way of helicopter or whatever means the organisers deem is necessary at that particular time. In the interests of certainty and where these circumstances are non life-threatening (i.e. any non life-threatening injury, fatigue/capitulation, or simply failure to meet the cut off times), a maximum fee of $300 will be payable.
14. I confirm that I have the physical and mental capacity to take on the Old Ghost Ultra with a high degree of confidence of completing the event successfully, safely, and within the cut off times, and to the best of my knowledge, I am free of injury, illness, impairment, or disposition that may reasonably affect my ability to complete the event in a timely and safe manner and without the likely intervention and support of race officials, medics etc.
15. I acknowledge and accept that the organisers reserve the right to admit ‘wild card’ entries into the race field at any time and at their sole discretion.
16. I confirm I have read and agree to be bound (without exception) by these conditions as part of my entry.